2018 NAILBA Promotional Opportunities Media Kit - A26

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1. CHARACTER OF THE EXPOSITION Show Management reserves the right to determine the eligibility of any
company, product, or service, and the right to restrict, prohibit, or evict any exhibitor or product that, in the opinion
of Show Management, detracts from the character of the Exhibition or for any violation of the following Terms
and Conditions. In the event of such restriction or eviction, NAILBA Show Management shall not be held liable for
refunding exhibit fees or any other costs incurred by the exhibitor. Violations of the Terms and Conditions may also
result in a loss of exhibitor priority.
2. PAYMENT SCHEDULE Space contract amounts may be paid in deposit installments according to the following
schedule: 25% deposit of the total booth payment is due with the submission of this space contract; another 25%
deposit of the total booth payment will be due on or before April 12, 2018; final payment or final 50% of the total
booth payment will be due on or before August 23, 2018. Late payments may result in forfeiture of exhibit space.
3. CANCELLATION POLICY: FINAL PAYMENT FOR EXHIBIT SPACE IS DUE ON OR BEFORE August 23, 2018.
Failure to pay balance of fees by due date shall be considered a material breach of the agreement and may result
in cancellation of exhibit space. Upon such breach, exhibitor shall forfeit deposits paid and NAILBA reserves the
right to assign or resell forfeited spaces to other exhibitors. Requests for cancellation and refunds must be made in
writing. Cancellation after January 26, 2018 and before April 12, 2018 forfeits first deposit, and the other penalties
line up with the other deadlines listed above.. NAILBA will retain 50% of the total contracted booth space amount
for cancellation requests received after April 12, 2018 and before August 23, 2018. NAILBA will retain the full space
contract amount for any cancellation requests received after August 23, 2018. The total fee for booth space is
non-refundable after August 23, 2018, and should a balance remain, the exhibitor will be obligated to pay the full
balance of the space contracted. NAILBA shall not be liable for any interest on any amount refunded.
4. UNOCCUPIED SPACE Unless special arrangements have been made, any space not claimed and occupied by
2:30 pm Wednesday, October 31, 2018 may be sold or reassigned by Show Management without obligation for any
refund whatsoever.
5. SUBLEASING of Exhibit Space is prohibited. All signs, displays, persons, and product in the booth(s) must be
related to the exhibiting company.
6. SPACE ASSIGNMENTS shall be indicated on the exhibit space rental agreement as approved by NAILBA.
No one company can have a total of more than four (4) booths. NAILBA reserves the right to rearrange or adjust
the floor plan to accommodate the best interests of the Show. All insurance companies or suppliers of insurance
products (including life settlement companies) will pay a booth fee of $92 per square foot. All other companies will
pay booth fee of $72 per square foot.
7. BOOTH PACKAGE TO INCLUDE For each 10x10 booth NAILBA will provide 8' high back wall drape, 3' high
side rail drape, (1) 6' table, (2) side chairs, (1) wastebasket, electric, and booth signage. The exhibit hall is carpeted,
however should you require thicker carpet you will need to contact the General Contractor. Additional furniture and
services will be available through the Exhibitor Services Manual, or Show Kit, provided by the General Contractor.
You will also receive both a pre and post meeting attendee list. See Section 25 for rules governing this list.

14. MOVE-OUT SCHEDULE Tear-down begins when the exhibit hall closes on Friday morning at 9:00 a.m.
Dismantling of the exhibits prior to the official close of the Exhibition is prohibited and may result in exclusion
from future events. Exhibitor is liable for any and all claims for damage to the premises caused by the exhibitor's
display. Exhibitor personnel are responsible for secure packing of materials and must remain in the exhibit area until
secured. NAILBA and the official Show General Contractor will not assume responsibility for any exhibit materials
left unattended in the exhibit hall during move-out. An exhibitor shall not allow its display materials to remain in the
exhibit halls after Friday at 2:00 pm. NAILBA may remove the display, and exhibitor shall be liable for any damage to
the display or materials due to their removal or storage.
15. SHOW HOURS Days and hours are subject to change.
Wednesday, October 31, 2018: 5:00 p.m. - 6:30 p.m.
Thursday, November 1, 2018: 8:00 a.m. - 9:00 a.m. and 11:30 p.m. - 4:30 p.m.
Friday, November 2, 2018: 7:30 a.m. - 9:00 a.m.
16. BADGE/ADMITTANCEREGISTRATION INFORMATION Admission to the show will be by official NAILBA
registration badges only, which must be worn at all times, including setup and tear-down. You must register to be
able to attend the event-Registration is NOT automatic as part of your booth contract. Badges are nontransferable
and must be worn by the person whose name is on the badge. Exhibitor personnel will be allowed to enter the hall
30 minutes prior to Show opening and during specified setup and teardown periods. Exhibitor personnel must exit
the exhibit areas within 60 minutes of the stated close of the Show each day. Non-exhibitors will be allowed on the
trade show floor only during specified Show hours. Upon written request to NAILBA, temporary badges can be
made for booth setup personnel ONLY. With a temporary badge, personnel will be allowed into the exhibit hall for
setup only. After setup hours, booth setup personnel will be required to exit the exhibit hall. No one under 16 years
old shall be allowed in the exhibit hall at any time during NAILBA 37, to include set up, tear down, open or closed
hours.
17. PHOTOGRAPHY/VIDEOTAPING Photography and videotaping are prohibited without the written permission
of NAILBA.

REQUIRED

EXHIBITING TERMS & CONDITIONS

18. HOSPITALITY SUITES Only registered exhibitors may host hospitality suites during the NAILBA
Annual Meeting. Suites shall not compete or coincide with any NAILBA event and must be closed
during scheduled official functions of NAILBA during the meeting dates. Neither shall exhibitors host,
support, or participate in any other event competing or coinciding with the NAILBA 37 Annual Meeting
Program November 1-3, 2018.
19. COMPANY/VENDOR SPONSORED EVENTS Company/vendor sponsored events that take place
on either Thursday evening (after the Opening Reception) or Friday evening (after the Mooers Award
Dinner) must be open to ALL NAILBA attendees and take place IN the Hotel. Off-site or out-of-hotel
events are not permitted on Thursday or Friday evenings. "Private" events-either IN the hotel or offsite-may be scheduled on Wednesday evening (after the Chairman's Reception). To ensure guests
are drinking responsibly, the use of a hotel/licensed bartender is strongly encouraged when hosting a
hospitality suite, or other event where alcohol is served.

8. BOOTH SIZE/RESTRICTIONS/RULES The actual usable exhibit area is reduced by six inches from given
dimensions. Width of exhibit spaces shown on the official floor plan is measured from the center of side rails. Depth
is the overall measurement from the face of the front post to the back of the rear post. Exhibit structures must allow
for drapery side rails and backdrops, and access to electrical wiring. At least 12 inches is recommended. Exhibitors
shall confine their activities to their allotted exhibit space extending up to eight feet, eight inches. All standard linear
exhibits must be confined to a maximum height of eight feet, eight inches if ceiling height and applicable regulations
permit. Any booths over eight feet, eight inches may be removed at show managements discretion. All display
fixtures over four feet in height must be confined to within eight feet of the back line of the exhibit space. All floating
objects must remain tethered & within the allotted booth space. No free-floating objects are allowed. No objects
may disrupt the line of sight in the exhibit hall. All exhibits must be freestanding. The Exhibitor may not paint, tape,
nail, screw, drill, tack, etc. anything to the walls, columns, floors, ceilings, or any permanent fixture of the building, or
to the drapery backdrops or side dividers. Exhibitors shall not obstruct the view, occasion injury, or adversely affect
the displays of the other exhibitors. All activities must be confined to the allocated exhibit space. Soliciting outside of
the confines of the exhibitors' assigned booth space is prohibited. Exhibitor personnel shall not enter another exhibit
space without permission from that exhibitor and at no time may enter an un-staffed exhibit space. Dollies, carts,
and other such devices will not be permitted on the exhibit floor during exhibit hours without the written consent of
NAILBA. Exhibitor is responsible for all damage to property caused by themselves or their personnel and is liable to
the owner of the damaged property. NAILBA is the final authority on all matters relating to operation and conduct.

20. OFFICIAL BOOTH REPRESENTATIVE The signer of the exhibit space rental agreement shall be the official
representative of the exhibiting company and shall have the authority to act on behalf of the exhibitor in all matters
relating to the Show. Any changes of representative must be promptly provided in writing.

9. DISPLAY VEHICLES If applicable, must have battery cables disconnected. Fuel tanks must be equipped with
locking caps or be taped shut. Display vehicles will not be permitted to occupy more than 80% of the contracted
exhibit space.

23. UNION RULES AND REGULATIONS NAILBA expects all exhibiting companies to respect any established
union rules and regulations as outlined in the Exhibitor Service Kit.

11. SOUND/AUDIO VISUAL RESTRICTIONS All audiovisual equipment enabling Exhibitors to show products,
services, etc., must be self-contained and fireproof. No exhibitor shall show any goods or apparatus in operation
if the same are noisy or objectionable to surrounding exhibitors or Show Managers. The sound must be kept at a
volume not to exceed that of a normal conversation or 80 decibels. Such equipment must not exceed the height
limitations of the exhibit space. Video presentations must be devoted solely to the business of the exhibiting
company. Neither NAILBA nor Show General Contractor will be responsible for obtaining any audiovisual equipment
needed.
12. FIRE AND HOTEL RULES Fire Department Regulations and Gaylord Palms Resort and Convention Center
Rules and Regulations must be observed. Combustible materials or explosives are not permitted in or around the
exhibit areas unless granted special permission from NAILBA. Exhibits shall not block view or access to fire alarm
boxes, fire hose cabinets, fire extinguishers, or other safety equipment.
13. MOVE-IN SCHEDULE Set-up will be on Wednesday, October 31, 2018 from 8:00 a.m. - 3:30 p.m. All
displays must be in place and packaging materials and refuse removed by 3:00 p.m., Wednesday, October 31,
2018, to facilitate cleaning the aisles. Shipment of displays and exhibit materials arriving prior to the first set-up
day must be sent to the official Show General Contractor and must be prepaid. No shipments will be accepted at
the Show prior to the first set-up day. If the exhibitor has not started erecting their exhibit three hours prior to the
opening of the trade show and no other arrangements for set-up have been made, NAILBA shall order the exhibit to
be erected and the exhibitor will be billed for and agrees to pay for all charges incurred. NAILBA shall not be liable
for any damages that may occur during this exhibit set-up. IMPORTANT: If necessary, exhibitors will be assigned a
target time for the freight elevator. This time must be met. A request to change the assigned freight target time must
be made in writing to the Show General Contractor with a copy to NAILBA. NAILBA shall not be responsible for
delays. Freight doors will not be open for accepting shipments except at the assigned times.

21. NAILBA RULES/REGULATIONS NAILBA will not be bound to any verbal agreements, representations, or
statements between Exhibitors, NAILBA staff, NAILBA, and/or any other parties unless confirmed and signed in
writing by the Show Managers (NAILBA).
22. NAILBA SPACE AGREEMENT TERMS By signing this space application, incorporating these terms by
reference, the exhibitor agrees to abide by these rules and regulations, and by the decisions of NAILBA. This
contract will also become binding on both the Exhibitor and the Association upon its acceptance by the Association
or Show Managers.

24. NAILBA TRADE SHOW DISCLAIMER The NAILBA Trade Show is open to all business entities that provide
goods and services to NAILBA member agencies and meeting the criteria established by the Board. NAILBA does
not endorse nor evaluate the products or services of the Show exhibitors. Therefore, the fact that a business entity
exhibits at a NAILBA Trade Show should not be considered as an endorsement by NAILBA of the products or
services of that exhibitor.
25. ATTENDEE LIST Exhibitors will be issued a one-time-use pre-show and post-show list for marketing purposes
which must be used within 45 days of close of event. Abuse of this one-time only rule may result in expulsion from
future NAILBA events.

REQUIRED

10. HANGING SIGNS May not exceed height limitations of eight feet eight inches. Hanging signs must be finished
on all sides. Exhibitors must receive written permission from Show Management to include a hanging sign as part
of their display.

Signature of Exhibitor Representative, indicating acknowledgement and acceptance of these Terms and
Conditions as they pertain to Hospitality and Client Events

NAILBA 37 Exhibitor Signature / Acknowledgement
I understand the terms, conditions and rules for this exhibit show as
described in NAILBA's Terms and Conditions and agree to comply with
them. I also understand that any additional expense incurred due to my
non-compliance with said regulations will be my own responsibility and
obligation.
Authorized Signature
Date

Table of Contents for the Digital Edition of 2018 NAILBA Promotional Opportunities Media Kit