2018 NAILBA Promotional Opportunities Media Kit - A35
SPONSORSHIP TERMS & CONDITIONS
PAYMENT TERMS
NAILBA EVENT DISCLAIMER
Sponsorships may be paid for in installments, according to the following
schedule: 25% deposit of the total sponsorship is due with the submission of this
sponsorship contract; another 50% deposit of the total sponsorship will be due on
or before March 15, 2018; final payment or final 25% of the total sponsorship will
be due on or before July 12, 2018.
The NAILBA Event is open to all business entities that provide goods and services
to NAILBA member agencies and meeting the criteria established by the Board.
NAILBA does not endorse nor evaluate the products or services of the Show
sponsors, unless part of an authorized NAILBA partner program. Therefore, the
fact that a business entity sponsors at a NAILBA Event should not be considered
as an endorsement by NAILBA of the products or services of that sponsor.
CANCELLATION POLICY
FINAL PAYMENT FOR SPONSORSHIPS IS DUE ON OR BEFORE
JULY 12, 2018.
Failure to pay balance of fees by due date shall be considered a material breach of
the agreement and may result in cancellation of sponsorship. Upon such breach,
sponsor shall forfeit deposits paid and NAILBA reserves the right to resell forfeited
sponsorship to another company.
Requests for cancellation and refunds must be made in writing. NAILBA will retain
25% of the total contracted sponsorship amount for cancellation requests received
after January 25, 2018 and before March 15, 2018. NAILBA will retain 50% of
the total contracted sponsorship amount for cancellation requests received after
March 15, 2018 and before July 12, 2018. NAILBA will retain the full sponsorship
amount for any cancellation requests received after July 12, 2018. The total fee for
sponsorship is non-refundable after July 12, 2018, and should a balance remain,
the sponsor will be obligated to pay the full balance of the sponsorship contracted.
NAILBA shall not be liable for any interest on any amount refunded. Late payments
may result in forfeiture of sponsorship.
INDEMNIFICATION
Sponsor hereby agrees to indemnify, save and hold harmless NAILBA and
its subsidiaries, affiliates, related entities, partners, agents, officers, directors,
employees, attorneys, heirs, successors, Hargrove, the Hotel and assigns, and
each of them, from and against any and all claims, actions, demands, losses,
damages, judgments, settlements, costs and expenses (including reasonable
attorneys' fees and expenses), and liabilities of every kind and character
whatsoever, which may arise by reason of: (i) any act or omission by Sponsor
or any of its officers, directors, employees, or agents; (ii) any use of Sponsor's
name, logo, Web site, or other information, materials, products, or services
provided by Sponsor; and/or (iii) the inaccuracy or breach of any of the covenants,
representations and warranties made by Sponsor in this Agreement. This
indemnity shall require the payment of costs and expenses by Sponsor as they
occur. NAILBA shall promptly notify Sponsor upon receipt of any claim or legal
action referenced in this Section. The provisions of this Section shall survive any
termination or expiration of this Agreement.
BADGE/ADMITTANCE
Admission to the event will be by official NAILBA registration badges only, which
must be worn at all times. Badges are nontransferable and must be worn by the
person whose name is on the badge. Sponsoring companies receive one (1)
complimentary registration for any purchase up to $10,000 in sponsorship dollars,
and an additional registration for each additional $10,000 increment. Registration
information and instructions are available under separate cover several months
prior to the event.
PROHIBITED ACTIVITIES
PHOTOGRAPHY / VIDEOTAPING
events.
Photography and videotaping are prohibited without the written permission of
NAILBA.
HOSPITALITY SUITES
NAILBA RULES/REGULATIONS
Only registered exhibitors and sponsors may host hospitality suites during
NAILBA will not be bound to any verbal agreements, representations, or
statements between sponsors, staff, and/or any other parties unless confirmed
and signed in writing by the Show Managers (NAILBA).
the NAILBA Annual Meeting. Suites shall not compete or coincide with any
OFFICIAL SPONSOR REPRESENTATIVE
host, support, or participate in any other event competing or coinciding with
By signing this contract, incorporating these terms by reference, the sponsor
agrees to abide by these rules and regulations, and by the decisions of NAILBA.
This contract will also become binding on both the Sponsor and the Association
upon its acceptance by the Association or Show Managers.
the NAILBA 37 Annual Meeting Program November 1-3, 2018.
ATTENDEE LIST
Sponsors will be issued a one-time-use pre-show and post-show list for
marketing purposes which must be used within 45 days of close of event.
Abuse of this one-time only rule may result in expulsion from future NAILBA
NAILBA event and must be closed during scheduled official functions of
NAILBA during the meeting dates. Neither shall exhibitors and sponsors
COMPANY/VENDOR SPONSORED EVENTS
Company/vendor sponsored events that take place on either Thursday
evening (after the Opening Reception) or Friday evening (after the Mooers
Award Dinner) must be open to ALL NAILBA attendees and take place IN
the Hotel.
Off-site or out-of-hotel events are not permitted on Thursday or Friday
evenings. "Private" events-either IN the hotel or off-site-may be scheduled
on Wednesday evening (after the Chairman's Reception).
To ensure guests are drinking responsibly, the use of a hotel/licensed
bartender is strongly encouraged when hosting a hospitality suite, or other
event where alcohol is served.
Signature of Sponsor Representative, indicating acknowledgement
and acceptance of these Terms and Conditions.
Date
Page 2 of 2
Table of Contents for the Digital Edition of 2018 NAILBA Promotional Opportunities Media Kit
2018 NAILBA Promotional Opportunities Media Kit - 1
2018 NAILBA Promotional Opportunities Media Kit - 2
2018 NAILBA Promotional Opportunities Media Kit - 3
2018 NAILBA Promotional Opportunities Media Kit - 4
2018 NAILBA Promotional Opportunities Media Kit - A1
2018 NAILBA Promotional Opportunities Media Kit - A2
2018 NAILBA Promotional Opportunities Media Kit - A3
2018 NAILBA Promotional Opportunities Media Kit - A4
2018 NAILBA Promotional Opportunities Media Kit - A5
2018 NAILBA Promotional Opportunities Media Kit - A6
2018 NAILBA Promotional Opportunities Media Kit - A7
2018 NAILBA Promotional Opportunities Media Kit - A8
2018 NAILBA Promotional Opportunities Media Kit - A9
2018 NAILBA Promotional Opportunities Media Kit - A10
2018 NAILBA Promotional Opportunities Media Kit - A11
2018 NAILBA Promotional Opportunities Media Kit - A12
2018 NAILBA Promotional Opportunities Media Kit - A13
2018 NAILBA Promotional Opportunities Media Kit - A14
2018 NAILBA Promotional Opportunities Media Kit - A15
2018 NAILBA Promotional Opportunities Media Kit - A16
2018 NAILBA Promotional Opportunities Media Kit - A17
2018 NAILBA Promotional Opportunities Media Kit - A18
2018 NAILBA Promotional Opportunities Media Kit - A19
2018 NAILBA Promotional Opportunities Media Kit - A20
2018 NAILBA Promotional Opportunities Media Kit - A21
2018 NAILBA Promotional Opportunities Media Kit - A22
2018 NAILBA Promotional Opportunities Media Kit - A23
2018 NAILBA Promotional Opportunities Media Kit - A24
2018 NAILBA Promotional Opportunities Media Kit - A25
2018 NAILBA Promotional Opportunities Media Kit - A26
2018 NAILBA Promotional Opportunities Media Kit - A27
2018 NAILBA Promotional Opportunities Media Kit - A28
2018 NAILBA Promotional Opportunities Media Kit - A29
2018 NAILBA Promotional Opportunities Media Kit - A30
2018 NAILBA Promotional Opportunities Media Kit - A31
2018 NAILBA Promotional Opportunities Media Kit - A32
2018 NAILBA Promotional Opportunities Media Kit - A33
2018 NAILBA Promotional Opportunities Media Kit - A34
2018 NAILBA Promotional Opportunities Media Kit - A35
2018 NAILBA Promotional Opportunities Media Kit - A36
2018 NAILBA Promotional Opportunities Media Kit - A37
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